Adler

Adler Building, School of Journalism

About the Building Coordinators Network

Purpose

To facilitate effective working relationships and communication between building users and facilities service providers to achieve more effective service levels.

Description

  • As a partner with Facilities Management, the Building Coordinator serves as a facilitator and communicator on all matters related to building operation and management that require close coordination between the building users and Facilities Management.

  • Facilities Management is responsible for providing a physical environment that promotes University excellence.

  • Representing the users and occupants of the building, the Building Coordinator serves as a resource on matters related to facilities services.

  • The Building Coordinator serves as the primary contact with Facilities Management for all matters related to the condition, utilization and operation of the building.

The successful building coordinator

  • Cares about the physical environment of the building and campus

  • Works in or near the building

  • Is familiar with the building, its occupants, special departmental equipment, lab and research areas

  • Is familiar with the building entrances, access controls, doors and key systems

  • Works closely with occupants and users to communicate needs, requests, and recommendations to Facilities Management

  • Works closely with Facilities Management to communicate, to occupants and users, information related to building outages, construction disruptions, energy curtailments, energy conservation measures, and other matters related to building operation

  • Is familiar with the various services provided by Facilities Management

  • Is interested in learning and understanding University procedures related to facilities operations and management

  • Provides feedback to Facilities Management to assist in improving services

the role of facilities management

Provides information and tools enabling building coordinators to effectively perform their building coordinator duties

  • Provides advanced information related to policy and service level changes

  • Provides a deeper level of understanding of FM services and procedures

  • Notifies building coordinators, in advance, of events, activities or work orders that may interrupt or disrupt normal building function and operation

  • Invites the building coordinator to pre-construction meetings for new projects and renovation that pertain to the building

  • Invites the building coordinator to regularly scheduled information and training sessions with peer coordinators

  • Shares building condition assessments and space utilization reports with building coordinators