Capital Projects Processes

The processes for facilities development, construction and repair at the University are in accordance with Regents requirements (Chapter 2.3 of Regents Operations Manual) and as delegated to the chief business officer (Senior Vice President).  How these processes work at the University of Iowa for major projects is illustrated in the diagrams linked below.  All University of Iowa entities follow these processes – regardless of funds sources or organizational unit.

UI Delivery of Construction Projects, 2013 (full document)

Diagram showing flow of information for Major Project delivery

Path of a Major Project

The Board of Regents complete capital procedures are in Chapter 9 of the Board’s Policy Manual. 

The University of Iowa has a central Campus Planning Committee consisting of appointed faculty, staff and students.  This committee reviews and advises the administration on all significant capital projects.  The University’s Facilities Management leadership works directly with the Committee in the execution of its duties. 

The General University and University of Iowa Hospitals & Clinics each have internal committees that process requests for capital improvements and advise senior UI leadership. These committees have financial and facilities personnel to consider both aspects of each request.

Annually the Board of Regents receives from the University of Iowa and reviews a comprehensive list of capital projects that are underway, in planning, or expected to commence within the next fiscal year.  The most recent list for all General University and University of Iowa Hospitals & Clinics projects can be found on the board of Regents site. At each meeting of the Board of Regents the University’s Capital Register presents specific projects and budgets for Regents review and action.  Prior to the Board meeting the Capital Register is reviewed between the University and the Board Office staff.  Capital Registers for each Regent meeting are also posted on-line.

The University of Iowa engages an independent, external engineering group (ISES) to review individual buildings for the status of outstanding deferred maintenance, as well as unmet renewal and adaptation needs.  This is compared to peer educational organizations.  It has the dual purpose of benchmarking aggregate needs with other similar research universities, and serving as a resource to prioritize University of Iowa commitments to repairs and upgrades of existing facilities.  All University of Iowa space is evaluated by ISES except for the patient care space within the University of Iowa Hospitals & Clinics.  The University of Iowa Hospitals & Clinics maintains a policy of correcting deferred maintenance as it is identified.

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