The University of Iowa

Services included in the percentage fee

What to Expect: Design & Construction will provide experienced design project management and construction management to lead capital projects for both the Campus and UIHC from a customer’s vision through construction completion.  We will work diligently to complete each project on time and within budget while maintaining the highest level of quality.

General

  • Compliance that all projects are designed and constructed in accordance with the University of Iowa Design Standards and economical stewardship.
  • Project technology systems (Project web site services (BuildUI), accounting systems, project management software, etc.).
  • Project accounting including contractor, design professional and vendor payments.
  • In-house work order accounting and payment.
  • Serve as the Owner’s Representative to assure the best interests of the university are upheld in achieving a finished product with minimal disruption to campus functions.
  • Manage project activities and compliances of the Design Professional, the Contractor, Commissioning Agent, Testing and Balancing Agents, UI provided services and all other contracts, purchase orders, and agreements issued throughout the project.
  • Provide services to the Main Campus, Oakdale Research Park and UIHC.
  • Identify and ensure collaboration with all project stakeholders.
  • Update and maintain U and I Design Standards.
Design Management
  • Required Board of Regents documentation, approvals and reporting.  Ensure information flowing to the Board of Regents is consistent and transparent.
  • Present and seek approval from various university campus committees (Campus Planning Committee, Campus Development Team, etc.).
  • Facilitate and support decision-making processes of Senior Administration and the Board of Regents.
  • Ensure behaviors, decisions and outcomes are based on total cost of ownership and long-term stewardship.
  • Balance conflict between delivering institutional objectives and customer service from those with interests that are more isolated.
  • Management of design professional activities (selection process, contracts, insurance, design, schedule, etc.).
  • Negotiate Design Professional fees and amendments.
  • Coordinate project insurance requirements with Risk Management.
  • Solicitation of Design Professionals, Specialty Consultants and Commissioning Agents.
  • Solicitation of bids, advertisements, quotations and requests for proposals.
  • Project purchasing activities including time and material contracts, purchase of owner furnished equipment, furniture purchasing and coordination of installation, and departmental equipment purchases.
  • Compliance with all federal, state and local governmental codes and requirements (Building Code, ADA, EPA, etc.).
  • Development and management of project budgets, including all construction costs related to the project (i.e. asbestos abatement, ITS, Key and Access Services, other internal campus providers, geotechnical, topographic surveys, quality control testing, etc.).
  • Identify and secure all required permits from federal, state and local governmental agencies (State Fire Marshall, IDNR, IDOT, City of Iowa City, EPA, etc.) and private utility company railroads and property owners (CRANDIC, MidAmerican, etc.).
  • Development of construction phasing and pedestrian/vehicular detours
  • Review Contract language to ensure minimal Institutional risk.
  • Manage the study phase to develop and evaluate design alternatives.
  • Communicate project impact to users of the facility.
  • Coordinate project schedules with other projects within/adjacent to the facility.
  • Coordinate contractor parking with Parking and Transportation.
  • Review of all design documents.
  • Conduct pre-bid meetings for potential bidders.
  • Solicit Bidders for upcoming projects.
  • Management the development of Infectious Control plans (UIHC).
  • Review ADA path of travel requirements and identify priorities to be incorporated into a project.
  • Identify bid alternates to protect the project budget.
  • Establish and manage the construction document review process (hardcopy, Bluebeam, etc.).
  • Assist with furniture layouts and procurement.
  • Assist with finishes.
  • Manage university design standard deviations and the associated approval process.
  • Maintain project information within department project management web-based system, BuildUI, including project description, budget, schedule, etc.
  • Review bids and recommend award of construction.
  • Manage budget approval and revisions as necessary.
  • Manage design related issues (omissions, errors or changes) during construction.
Construction Services and Construction Management

Construction Services (projects <$25,000)

  • Contact customer to review and confirm project scope and expectations.
  • Contact Vendors to review scope and solicit pricing.
  • Verify Vendor pricing.
  • Submit budget to customer for review and approval.
  • Prepare and issue internal work authorizations for campus service providers.
  • Prepare and issue purchase orders for external services.
  • Maintain BuildUI with up-to-date information.
  • Coordinate and manage work provided by outside Vendors and campus service providers.
  • Coordinate with stakeholders, both internal and external to the university.
  • Ensure quality and assurance.
  • Monitor Contractor safety practices.
  • Review and approve Vendor payments.
  • Manage budgets and schedules.
  • Manage timely project closeout.

Construction Management (projects >$25,000)

  • Conduct post-bid reviews to confirm Contractor scope comprehension and bid accuracy.
  • Award construction contracts and ensure bonding and insurance requirements are met and maintained up to date.
  • Review subcontractor list.
  • Conduct preconstruction meeting and regularly scheduled progress meetings.
  • Monitor and evaluate construction progress and schedules.
  • Monitor the submittal review process via Submittal Exchange.
  • Maintain BuildUI with up-to-date information including project updates, Requests for Information (RFIs), Instructions to Contractor (ITCs), Change Authorization Requests (CARs)
  • Manage project budgets and contingencies.
  • Review and negotiate contract change orders.
  • Prepare and issue internal work authorizations for campus service providers.
  • Prepare and issue purchase orders for external services.
  • Review and approve progress payments for work-in-place and stored materials.
  • Review and approve Design Professional payments.
  • Track material procurement to ensure schedule compliance.
  • Ensure contract compliance and quality assurance.
  • Monitor commissioning, testing and balancing, and special testing activities to ensure compliance.
  • Ensure ICRA compliances are followed and maintained.
  • Monitor Contractor safety practices.
  • Coordinate with stakeholders, both internal and external to the university.
  • Manage Contractor requests for substantial completion and final acceptance.
  • Verify punch list(s) complete.
  • Manage timely project closeout, including O&M Manuals, Contractor as-builts, warranties, certifications, test reports, attic stock, record documents, etc.
  • Coordinate one-year warranty walk and manage discovered warranty deficiencies.
  • Provide advance notice for special warranty expiration.
Document Center
  • Archiving of all project documents (review, bidding and record documents; meeting minutes, as-built drawings, shop drawings, testing and balancing and commissioning reports, etc.).
  • Filing and distribution of Operations & Maintenance Manual and special warranties.
  • Maintain database of project information.
  • Retrieve project documents as requested by administration and customers.
  • Create design review sessions utilizing software.
  • Organization of the archiving system.
  • Manage printing services.