University of Iowa

Building Coordinators Network

View our operational response to COVID-19 and how each FM unit is responding to campus-wide change


About Us

Our dedicated building coordinators work to facilitate effective working relationships and communication between building users and facilities service providers in order to achieve more effective service levels.

Over 100 coordinators have committed to excellence in communication between building users and facilities service providers.

The Role of the Building Coordinator

To facilitate effective working relationships and communication between building users and facilities service providers to achieve more effective service levels

As a partner with Facilities Management, the Building Coordinator serves as a facilitator and communicator on all matters related to building operation and management that require close coordination between the building users and Facilities Management.

  • Facilities Management is responsible for providing a physical environment that promotes University excellence.
  • The Building Coordinator serves as the primary contact with Facilities Management for all matters related to the condition, utilization and operation of the building.
  • The Building Coordinator represents the users and occupants of a building and serves as a resource on matters related to facilities services.
  • Cares about the physical environment of the building and campus
  • Works in or near the building
  • Is familiar with the building, its occupants, special departmental equipment, lab and research areas
  • Is familiar with the building entrances, access controls, doors and key systems
  • Works closely with occupants and users to communicate needs, requests, and recommendations to Facilities Management
  • Works closely with Facilities Management to communicate, to occupants and users, information related to building outages, construction disruptions, energy curtailments, energy conservation measures, and other matters related to building operation
  • Is familiar with the various services provided by Facilities Management
  • Is interested in learning and understanding University procedures related to facilities operations and management
  • Provides feedback to Facilities Management to assist in improving services
  • Provides information and tools enabling building coordinators to effectively perform their building coordinator duties
  • Provides advanced information related to policy and service level changes
  • Provides a deeper level of understanding of FM services and procedures
  • Notifies building coordinators, in advance, of events, activities or work orders that may interrupt or disrupt normal building function and operation
  • Invites the building coordinator to pre-construction meetings for new projects and renovation that pertain to the building
  • Invites the building coordinator to regularly scheduled information and training sessions with peer coordinators
  • Shares building condition assessments and space utilization reports with building coordinators

Building Coordinators Network Meetings

Building Coordinator meetings are usually held on the 3rd Wednesday of each month.
Following are important updates and presentations from the 2018 BC Meeting Series.


Wednesday, Feb.19, 10:30 - Noon

Building Coordinators meeting (regular monthly meeting): Meeting updates

Featured presentation: FM Services Guide Road Show


Wednesday, Feb. 26, 9-10 a.m., 5:30-6:30 p.m.

Campus Planning and Capital Projects: 2020 Spring planning, design, and construction

Building Coordinators Meeting, Dec. 18, 2019
PDF iconMonthly Updates
PDF iconLeased Property Presentation


Building Coordinators Meeting (regular monthly meeting) BC Updates, FM@YourService Portal Enhancements

Featured Presentation: Understanding Your Departmental and Building's Utilities Billing– Energy Cap

Wednesday, November 20, 10:30 a.m. to noon, UCC-2520D-Seminar

Building Coordinators Meeting (regular monthly meeting) BC Updates, Building Cooling/Heating Switchover: What Should I Expect this Fall?

Featured Presentation: Landscape Services Overview

Wednesday, October 16, 10:30 a.m. to noon, UCC-2520D-Seminar

Campus Planning and Project Updates, Joe Billotta and Sadie Greiner
Wednesday, July 10, 10:30 - 11:30 a.m., location TBD (Rescheduled from June 2019)

RESCHEDULED to July, see above.

Wednesday, May 22, 106 Gilmore Hall, 10:30 a.m. to noon
Panel Discussion, Building & Landscape Services Associate Directors

Held in February, rescheduled from January due to weather
Don Guckert "Transformational Changes in Facilities Management"

Campus Initiatives that may affect you

Old Capitol with Cloudy Background
UI and COVID-19

The University of Iowa is committed to the safety and well-being of its students, faculty, and staff.  The primary objective is to protect the health and safety of our community while continuing to provide a world-class educational experience for our students.  The University of Iowa  will continue to follow the recommendations of the Centers for Disease Control and Prevention and the Iowa Department of Public Health and the university remains fully prepared to diagnose and treat any potential patient who might be infected with this virus should the need arise.

The University of Iowa maintains an updated website dedicated to the university's preparation and response to COVID-19. The site includes the UI's Critical Incident Management Plan, campus updates, resources, and FAQs for students, faculty, and staff. Visit the University of Iowa's COVID-19 website: Learn More

snow on Pentacrest
Snow and Ice Removal

As the weather gets colder, snow and ice will begin to affect the University of Iowa campus. Landscape Service's goal is to remove snow and ice from traveled surfaces in order to provide safe pedestrian and vehicular traffic. Accumulations of snow and ice will be removed as expeditiously as practical during and after storms within the parameters dictated by weather conditions, available manpower, equipment resources and budget constraints.

During normal working hours (7:00 am to 4:30 pm Monday – Friday), snow and ice treatment will be initiated by the Landscape Services manager and supervisors or their representatives. It is our policy to respond to all snow and ice occurrences. Outside of normal working hours, including weekends and holidays, SNOW CALLS WILL BE INITIATED BY THE UI DEPARTMENT OF PUBLIC SAFETY AS CONDITIONS REQUIRE. Landscape Services personnel may also be monitoring the weather situation and begin the call – in process.

Learn more about FM's Snow and Ice Removal procedures on the Snow and Ice Removal page.

Learn More

Landscape Services planting a new tree on Iowa Ave
Tree Removal and the Emerald Ash Borer

Over the past four years, you may have noticed the University of Iowa's changing landscape in regards to the campus trees.

On February 1, 2016 the UI Landscape Services tree crew discovered a larva of the emerald ash borer in an ash tree in Gibson Square Park. The larvae of this invasive species feed on the inner bark of the tree and destroy the tree's ability to transport nutrients from the ground to its branches. Infected ash trees dry out quickly and as a result become brittle and dangerous to pedestrian and vehicular traffic.

Due to the pervasiveness of the infestation, nearly all of the UI's 560 ash trees have been scheduled for removal throughout a 3-5 year process. Landscape Services replaces the removed trees by planting approximately 300 new trees each year from a diverse tree portfolio.

Learn more about the ash tree removal plan on our Tree Removal and the Emerald Ash Borer page.

Learn More

Contact Us

Have an idea for the Building Coordinators meeting or want to share a message with the Building Coordinators group?
Need to add/delete/change a Building Coordinator contact?

Dave Jackson

Senior Facilities Services Specialist

Facilities Management