The University of Iowa

Building Coordinators Network

 

View our operational response to COVID-19 and how each FM unit is responding to campus-wide change.    FM Operational Response

 

Building Coordinator Quick Menu

  Building Coordinator Orientation  Building Coordinator Information Library  Building Coordinator Meeting Archive FM@YourService

Have a topic for an upcoming Building Coordinators meeting? Submit it here:  Submit a BC Meeting Topic   

About Us

The Building Coordinator is an important role on the University of Iowa campus. Our dedicated building coordinators work to facilitate effective working relationships and communication between building users and facilities service providers in order to achieve more effective service levels. The partnership between Facilities Management and the Building Coordinator depends on close coordination to keep building operations and management running smoothly.

Over 100 coordinators have committed to excellence in communication between building users and facilities service providers.

COVID-19 Resources

Fall 2021 Guidelines    Ask a COVID-19 Question            

 

All building practices are subject to change in response to CDC and IDPH guidelines.

 

FM Fall Practices Explained, Building Coordinators Meeting, June 3, 2021 (Meeting video recoding)

FM Fall Practices Explained, Building Coordinators Meeting, June 3, 2021 (Powerpoint)

Facilities Management Fall 2021 Building Practices

  • FM building attendant program and health stations will remain in place through fall 2021 semester
  • Custodial cleaning schedules and protocols will remain the same through the 2021 fall semester
  • Enhanced air filtration (MERV-13) is already in place where possible through summer and fall
  • Daily air purge by activating HVAC systems at least two hours prior to occupancy, where capable.
  • Drinking water monitoring is in place through summer and through the Future of Work pilots this fall, monitoring based on campus occupancy
  • Ask a COVID-19 FM Operations question remains available through the FM@YourService portal

For more on current COVID-19 building operations, view the FM COVID-19 Operational Response page.

 

FAQs

Are we able to hold in-person meetings in spaces without forced ventilation? 

Yes.


For the classes that have been relocated to prioritize in-person instruction for areas that have systems capable of the CDC recommendations, are we able to move back to the original location?

Yes.


Can we return to standard use of spaces without enhanced filtration? 

Yes.


What about aerosol-generating activities...can those return to pre-pandemic operations?

Yes.


Will classrooms return to pre-COVID occupancy?

Yes.​

Building Coordinators Network Meetings

Building Coordinator meetings are usually held on the 3rd Wednesday of each month.
Following are important updates and presentations from the 2020-2021 BC Meeting Series.

 

Building Coordinator Monthly Meeting

Wednesday, November 17, 11:00 AM - 12:00 PM via Zoom.

Agenda: 

  • Design Standards - Michael Kearns- FM Design and Construction Assistant Director, Capital Projects Quality Management
  • Fire and Life Safety - Brent Anderson-FM Occupational Fire & Life Safety Manager
  • General Safety updates - Brent Anderson-FM Occupational Fire & Life Safety Manager

** Reminder: There will be no December Building Coordinator meeting **

Building Coordinator Meeting Presentation (PDF)

Zoom Meeting Recording

Building Coordinator Monthly Meeting

Wednesday, October 20, 11:00 AM - 12:00 PM via Zoom.

Agenda: 

  • Seasonal Switchover -- Tom Moore, FM BLS Senior Maintenance Manager 
  • Design and Construction Updates -- Steve Otto, Associate Director, Construction Management - FM Design & Construction
  • Campus Enhancement Program: Signage -- Kirk Banks, Associate Director, Facilities Information Services
  • SIMS and Mapping Overview Refresher -- Kirk Banks, Associte Director, Facilities Information Services  

 

Building Coordinator Meeting Presentation (PDF)

Zoom Meeting Recording

Building Coordinator Monthly Meeting

Wednesday, September 15, 11:00 AM - 12:00 PM via Zoom.

Agenda: 

  •   Messaging and Promoting "Reporting Problems" -- Charlie Taylor, Office of Institutional Equity (OIE)
  •   Classroom Scheduling and Facilities Management: Teamwork Makes The Dream Work -- Renee Houser, Director Classroom Management; Caroline Jens, Associate Registrar; Kristen Becker, Registrar Services Coordinator
  •   BLS Customer Satisfaction Survey Review -- Andy Bruckner, AD Custodial Services; Scott Gritsch, AD Landscape Services; Julie Sychra, AD Operations and Maintenance

 

Building Coordinator Meeting Presentation (PDF)

Zoom Meeting Recording

Building Coordinator Monthly Meeting

Wednesday, August 18, 11:00 AM - 12:00 PM via Zoom.

Agenda: 

  • Updated Building Practices – Lynne Finn, Assistant Vice President, Facilities Management
  • Signage “Keep Hawkeyes Healthy” – Renee Houser, Director, Classroom Management, and Brent Anderson, Safety Manager, Facilities Management
  • FM@YourService Portal COVID Button (Refresher) – Andy Bruckner, Associate Director Custodial Services, Facilities Management
  • Moving Protocol Refresher – Greg Snipes, UI Senior Purchasing Agent
  • BLS Customer Satisfaction Survey Updates – Andy Bruckner, Associate Director Custodial Services, Facilities Management

 

Building Coordinator Meeting Presentation (PDF)

Zoom Meeting Recording

Building Coordinator Monthly Meeting

Wednesday, July 21, 11:00 AM - 12:00 PM via Zoom.

Agenda: Hot work presentation, waste, recycling, and organics services, palette pickup program (refresher), and a Q&A session

 

Building Coordinator Meeting Presentation (PDF)

Zoom Meeting Recording

 

Jan Bringman (Key & Access)

   --Key and Access Services Presentation (PDF)

Josey Bathke, Melissa Miller (Risk Management)

   -- Hot Work Presentation (PDF)

   -- Sample Hot Work Permit (PDF)

   -- Hot Works Sites (PDF)

Tammy Paulus (UI Purchasing)

   -- Waste Management Memorandum Agreement (PDF)

   -- ABC Disposal Systems (PDF)

   -- Waste Management Amendment Agreement (PDF)

Special Planning Meeting

Thursday, June 3, 9:00 AM - 10:00 PM via Zoom.

Agenda:

Dan Fick Presentation Materials:

Iowa Department of Public Health COVID website: https://coronavirus.iowa.gov/pages/case-counts

COVIDACTNOW website: https://covidactnow.org/?s=1888808

CDC vaccinations Website: https://covid.cdc.gov/covid-data-tracker/#vaccinations

 

Meeting Presentation (PDF)

Zoom Meeting Recording

 

Building Coordinator Monthly Meeting

Wednesday, June 16, 11:00 AM - 12:00 PM via Zoom.

Agenda: Dave Jackson retirement celebration, buildings and grounds updates for the fall 2021 semester

 

Building Coordinator Meeting Presentation (PDF)

Zoom Meeting Recording

Building Coordinator Monthly Meeting

Wednesday, May 19, 11:00 AM - 12:00 PM via Zoom.

Agenda: Welcome and Updates, BLS Customer Satisfaction Survey reminder, Campus Facilities – Buildings & Grounds Fall 2021 Updates, and Using Technology to Enhance Safety and Security at the UI – Jan Bringman and Dave Visin

Building Coordinator Meeting Presentation (PDF)

Zoom Meeting Recording

Building Coordinator Monthly Meeting

Wednesday, April 21, 11:00 AM - 12:00 PM via Zoom.

Agenda: BC Updates, East Campus Road Projects update, Reverse Osmosis Unit at the Water Plant, Emergency and Business Continuity Planning by Building, Special Remarks from Rod Lehnertz

Building Coordinator Meeting Presentation (PDF)

Zoom Meeting Recording

Building Emergency Action Plan Template (Word)

Building Coordinator Monthly Meeting

Wednesday, March 17, 11:00 AM - 12:00 PM via Zoom.

Agenda: BC Updates, City of Iowa City east side road projects, Campus Mail and Laundry, BC programming discussion

Building Coordinator Meeting Presentation (PDF)

Zoom Meeting Recording

Building Coordinator Monthly Meeting

Wednesday, February 17, 11:00 AM - 12:00 PM via Zoom.

Building Coordinator Meeting Presentation (PDF)

Zoom Meeting Recording

Building Coordinator Monthly Meeting

Wednesday, January 20, 11:00 AM - 12:00 PM via Zoom.

Building Coordinator Meeting Presentation (PDF)

Snow Removal Update -- Dave Brown

Recognizing Hate Crimes and Building Graffiti -- Alton Poole and Maria Sanchez with ICPD

Next Generation Wireless -- Jeff Gillitzer

Zoom Meeting Recording

December 2020

Building Coordinator Monthly Meeting

Wednesday, December 16, 11:00 AM - 12:00 PM via Zoom.

Building Coordinator Meeting Presentation (PDF)

Facilities Reinvestment: A Strategic Approach to Capital Renewal - Jeff Harney (PDF)

Zoom Meeting Recording

November 2020

Building Coordinator Monthly Meeting

Wednesday, November 18, 11:00 AM - 12:00 PM via Zoom.

Building Coordinator Meeting Presentation (PDF)

Zoom Meeting Recording

 

Featuring:

Seasonal Switchover Update, Cold Weather Building Preparation, MERV 13 Filter Update: Julie Sychra

Water Flushing Plans: Ben Fish

Cleaning Projects Update, Cold Weather Response (evenings/weekend), Building Attendant Program, Snow Removal: Andy Bruckner

Snow/Ice Preparation: Dave Brown

October 2020

Wednesday, October 14, 10:30 a.m. - 12:00 p.m. via Zoom.

Campus Planning and Capital Projects: Zoom Recording

Presenters:

Sadie Greiner, Director, Design & Construction, Facilities Management: Fall 2020 (PDF)

Joe Bilotta, Campus Planner, Vice President of Finance and Operations

September 2020

Building Coordinator Monthly Meeting

Wednesday, September 16, 11:00 a.m - 12:00 p.m. via Zoom.

Building Coordinators Meeting Presentation (PDF)

Zoom Meeting Recording

 

Featuring:

  • Welcome: Dave Jackson
  • Fall 2020 By the Numbers: Lynne Finn
  • Meet Stratis & Recycle Updates: Beth MacKenzie
  • Custodial Update: Andy Bruckner
  • Moving Services: Steph Rourke
  • Seasonal Switchover: Tom Moore
  • Zoom Survey: FM Services

August 2020

Building Coordinator Monthly Meeting

Wednesday, August 19, 10:00-11:00 a.m. via Zoom

Building Coordinators meeting presentation (PDF)

Zoom video (regular monthly meeting)

Campus map of high concentration or high touchpoint frequency

Building Circulation Map

Course Enrollment Density by Building

Featuring:

  • Welcome - Dave Jackson
  • FM Steps Forward Plan and Storm Damage Update - Lynne Finn
  • Ventilation - Julie Sychra
  • FM@YourService COVID-19 button and health stations - Steph Rourke
  • Custodial Update for Fall 2020 - Jeff Rajtora
  • General Circulation Signage - Brent Anderson
  • Student Space - Joe Bilotta
  • Coordinating University Events - Angie Reams
  • Q&A

 

Building Ventilation Building Coordinator Meeting

August 13 via Zoom

Steps Forward Plan Ventilation Practices (PPT)

Ventilation Summary (PPT)

 

Lynne Finn's presentation on Steps Forward Building Practices: Building Utilization and Guidance, Cleaning and Disinfecting, Ventilation

July 2020

Wednesday, July 15, 11:00 a.m. - 12:00 p.m.

Building Coordinators meeting presentation (PDF)

Zoom video (regular monthly meeting)

Featuring:

Welcome - Dave Jackson

FM Steps Forward Process - Lynne Finn

Water Update - Ben Fish

FM@YourService COVID Button - Steph Rourke

Ventilation - Julie Sychra

Building Utilization - Andy Bruckner & Steph Rourke

Q & A

June 2020

Wednesday, June 17, 2:00 - 3:00 p.m.

Building Coordinators meeting - Zoom video (regular monthly meeting)

Presentations
Steps Forward Facilities - Lynne Finn

Supply Chain/Procurement - Debby Zumbach

Research Pilot/Updates - Marty Scholtz

Floor Plans and Mapping - Kirk Banks

May 2020

Wednesday, May 20, 2020, 11:00-12:00 p.m.

Building Coordinators Meeting

Feature presentation: CIMT Overview and FM's COVID-19 response

February 2020

Wednesday, Feb.19, 10:30 - Noon

Building Coordinators meeting (regular monthly meeting): Meeting updates

Featured presentation: FM Services Guide Road Show

 

Wednesday, Feb. 26, 9-10 a.m., 5:30-6:30 p.m.

Campus Planning and Capital Projects: 2020 Spring planning, design, and construction

January 2020

Wednesday, Jan. 15,  10:30 – Noon, University Capitol Centre 2520D Conference Center
BC Updates, Monthly Recycling Tip – Beth MacKenzie
ITS Power Over Ethernet - PoE – George Stumpf
Feature Topic – Facilities Investment is Risk Investment–  Don Guckert

December 2019

Building Coordinators Meeting, Dec. 18, 2019
Presentations: 
PDF iconMonthly Updates
PDF iconLeased Property Presentation

November 2019

Building Coordinators Meeting (regular monthly meeting) BC Updates, FM@YourService Portal Enhancements

Featured Presentation: Understanding Your Departmental and Building's Utilities Billing– Energy Cap

Wednesday, November 20, 10:30 a.m. to noon, UCC-2520D-Seminar

October 2019

Building Coordinators Meeting (regular monthly meeting) BC Updates, Building Cooling/Heating Switchover: What Should I Expect this Fall?

Featured Presentation: Landscape Services Overview

Wednesday, October 16, 10:30 a.m. to noon, UCC-2520D-Seminar

September 2019

Building Coordinators Meeting (regular monthly meeting). BC Updates, Seasonal Switchover from Cooling to Heating, Road/Lane Closures, Pallets, Hawkeye on Safety Reminder, Recycling Tip
Featured Presentation: Outside Maintenance Contractors: A partnership to maintain your building - Jeff Harney

Wednesday, September 18, 10:30 a.m. to noon, UCC-2520D-Seminar

August 2019

Building Coordinators Meeting (regular monthly meeting). Building Coordinators updates, website redesign preview by Wendy Moorehead, FM@YourService branding presentation by Stephanie Rouke, and BLS Survey Results Discussion with Julie Sychra, Scott Gritsch, and Andy Bruckner.

Wednesday, August 21, 10:30 a.m. to noon, Hancher Auditorium

July 2019

Campus Planning and Project Updates, Joe Billotta and Sadie Greiner
Wednesday, July 10, 10:30 - 11:30 a.m., location TBD (Rescheduled from June 2019)

June 2019

RESCHEDULED to July, see above.

May 2019

Wednesday, May 22, 106 Gilmore Hall, 10:30 a.m. to noon
Panel Discussion, Building & Landscape Services Associate Directors

March 2019

Building Coordinators Updates, March 2019
Facilities Information Services (Kirk Banks)
Office of Emergency Management Updates (Anna Lumpkin)
IAPPA - Leadership in Educational Facilities Spring Conference, April 16-17 (Lou Galante)

February 2019

General BC Updates, Feb. 2019
Landscape Services Winter Slideshow 
Area Construction Project Updates:
City of Iowa City, Jason Havel 
City of Coralville, Scott Larson 

January 2019

Held in February, rescheduled from January due to weather
Don Guckert "Transformational Changes in Facilities Management"

Campus Initiatives that may affect you

COVID-19 question button on FM@YourService portal
"Ask a COVID-19 Question" on FM@YourService

In fall 2020, FM  launched a new COVID-19 FM Operations button within the FM@YourService portal. Users can browse a library of FAQs or submit a new question for follow-up. Questions are organized into four categories: Cleaning and Building Health Practices, Social Distancing and Signage, HVAC/Ventilation, and Water Quality. 

Go to the FM@YourService portal to use the new "Ask a COVID-19 Question" button. 

FM@YourService

Old Capitol with Cloudy Background
UI and COVID-19

The University of Iowa is committed to the safety and well-being of its students, faculty, and staff and maintains an updated website dedicated to the university's preparation and response to COVID-19. The site includes the UI's Critical Incident Management Plan, campus updates, resources, and FAQs for students, faculty, and staff. Visit the University of Iowa's COVID-19 website:

 Learn More

Landscape Services planting a new tree on Iowa Ave
Tree Removal and the Emerald Ash Borer

On February 1, 2016 the UI Landscape Services tree crew discovered the first larva of the emerald ash borer in an ash tree in Gibson Square Park and soon after scheduled the removal of approximately 600 campus ash trees throughout a 3-5 year process. Landscape Services replaces the removed trees by planting approximately 300 new trees each year from a diverse tree portfolio.

Learn more about the ash tree removal plan on our Tree Removal and the Emerald Ash Borer page.

Learn More

Contact Us

Have an idea for the Building Coordinators meeting or want to share a message with the Building Coordinators group?
Need to add/delete/change a Building Coordinator contact?

Stephanie Rourke

Manager, FM@YourService

Facilities Management

Stephanie-Rourke@uiowa.edu

(319) 335-5074