The University of Iowa

Building Coordinators Network

 

View our operational response to COVID-19 and how each FM unit is responding to campus-wide change.    FM Operational Response

 

About Us

Our dedicated building coordinators work to facilitate effective working relationships and communication between building users and facilities service providers in order to achieve more effective service levels.

Over 100 coordinators have committed to excellence in communication between building users and facilities service providers.

Building Coordinators Network Meetings

Building Coordinator meetings are usually held on the 3rd Wednesday of each month.
Following are important updates and presentations from the 2019-2020 BC Meeting Series.

 

Building Coordinator Monthly Meeting

Wednesday, January 20, 11:00 AM - 12:00 PM via Zoom.

Building Coordinator Meeting Presentation (PDF)

Snow Removal Update -- Dave Brown

Recognizing Hate Crimes and Building Graffiti -- Alton Poole and Maria Sanchez with ICPD

Next Generation Wireless -- Jeff Gillitzer

Zoom Meeting Recording

Building Coordinator Monthly Meeting

Wednesday, November 18, 11:00 AM - 12:00 PM via Zoom.

Building Coordinator Meeting Presentation (PDF)

Zoom Meeting Recording

 

Featuring:

Seasonal Switchover Update, Cold Weather Building Preparation, MERV 13 Filter Update: Julie Sychra

Water Flushing Plans: Ben Fish

Cleaning Projects Update, Cold Weather Response (evenings/weekend), Building Attendant Program, Snow Removal: Andy Bruckner

Snow/Ice Preparation: Dave Brown

Wednesday, October 14, 10:30 a.m. - 12:00 p.m. via Zoom.

Campus Planning and Capital Projects: Zoom Recording

Presenters:

Sadie Greiner, Director, Design & Construction, Facilities Management: Fall 2020 (PDF)

Joe Bilotta, Campus Planner, Vice President of Finance and Operations

Building Coordinator Monthly Meeting

Wednesday, September 16, 11:00 a.m - 12:00 p.m. via Zoom.

Building Coordinators Meeting Presentation (PDF)

Zoom Meeting Recording

 

Featuring:

  • Welcome: Dave Jackson
  • Fall 2020 By the Numbers: Lynne Finn
  • Meet Stratis & Recycle Updates: Beth MacKenzie
  • Custodial Update: Andy Bruckner
  • Moving Services: Steph Rourke
  • Seasonal Switchover: Tom Moore
  • Zoom Survey: FM Services

Building Coordinator Monthly Meeting

Wednesday, August 19, 10:00-11:00 a.m. via Zoom

Building Coordinators meeting presentation (PDF)

Zoom video (regular monthly meeting)

Campus map of high concentration or high touch point frequency

Building Circulation Map

Course Enrollment Density by Building

Featuring:

  • Welcome - Dave Jackson
  • FM Steps Forward Plan and Storm Damage Update - Lynne Finn
  • Ventilation - Julie Sychra
  • FM@YourService COVID-19 button and health stations - Steph Rourke
  • Custodial Update for Fall 2020 - Jeff Rajtora
  • General Circulation Signage - Brent Anderson
  • Student Space - Joe Bilotta
  • Coordinating University Events - Angie Reams
  • Q&A

 

Building Ventilation Building Coordinator Meeting

August 13 via Zoom

Steps Forward Plan Ventilation Practices (PPT)

Ventilation Summary (PPT)

 

Lynne Finn's presentation on Steps Forward Building Practices: Building Utilization and Guidance, Cleaning and Disinfecting, Ventilation

Wednesday, July 15, 11:00 a.m. - 12:00 p.m.

Building Coordinators meeting presentation (PDF)

Zoom video (regular monthly meeting)

Featuring:

Welcome - Dave Jackson

FM Steps Forward Process - Lynne Finn

Water Update - Ben Fish

FM@YourService COVID Button - Steph Rourke

Ventilation - Julie Sychra

Building Utilization - Andy Bruckner & Steph Rourke

Q & A

Wednesday, June 17, 2:00 - 3:00 p.m.

Building Coordinators meeting - Zoom video (regular monthly meeting)

Presentations
Steps Forward Facilities - Lynne Finn

Supply Chain/Procurement - Debby Zumbach

Research Pilot/Updates - Marty Scholtz

Floor Plans and Mapping - Kirk Banks

Wednesday, May 20, 2020 11:00-12:00 p.m.

Building Coordinators Meeting

Feature presentation: CIMT Overview and FM's COVID-19 response

Wednesday, Feb.19, 10:30 - Noon

Building Coordinators meeting (regular monthly meeting): Meeting updates

Featured presentation: FM Services Guide Road Show

 

Wednesday, Feb. 26, 9-10 a.m., 5:30-6:30 p.m.

Campus Planning and Capital Projects: 2020 Spring planning, design, and construction

December 2019

Building Coordinators Meeting, Dec. 18, 2019
Presentations: 
PDF iconMonthly Updates
PDF iconLeased Property Presentation

November 2019

Building Coordinators Meeting (regular monthly meeting) BC Updates, FM@YourService Portal Enhancements

Featured Presentation: Understanding Your Departmental and Building's Utilities Billing– Energy Cap

Wednesday, November 20, 10:30 a.m. to noon, UCC-2520D-Seminar

October 2019

Building Coordinators Meeting (regular monthly meeting) BC Updates, Building Cooling/Heating Switchover: What Should I Expect this Fall?

Featured Presentation: Landscape Services Overview

Wednesday, October 16, 10:30 a.m. to noon, UCC-2520D-Seminar

September 2019

Building Coordinators Meeting (regular monthly meeting). BC Updates, Seasonal Switchover from Cooling to Heating, Road/Lane Closures, Pallets, Hawkeye on Safety Reminder, Recycling Tip
Featured Presentation: Outside Maintenance Contractors: A partnership to maintain your building - Jeff Harney

Wednesday, September 18, 10:30 a.m. to noon, UCC-2520D-Seminar

August 2019

Building Coordinators Meeting (regular monthly meeting). Building Coordinators updates, website redesign preview by Wendy Moorehead, FM@YourService branding presentation by Stephanie Rouke, and BLS Survey Results Discussion with Julie Sychra, Scott Gritsch, and Andy Bruckner.

Wednesday, August 21, 10:30 a.m. to noon, Hancher Auditorium

July 2019

Campus Planning and Project Updates, Joe Billotta and Sadie Greiner
Wednesday, July 10, 10:30 - 11:30 a.m., location TBD (Rescheduled from June 2019)

June 2019

RESCHEDULED to July, see above.

May 2019

Wednesday, May 22, 106 Gilmore Hall, 10:30 a.m. to noon
Panel Discussion, Building & Landscape Services Associate Directors

March 2019

Building Coordinators Updates, March 2019
Facilities Information Services (Kirk Banks)
Office of Emergency Management Updates (Anna Lumpkin)
IAPPA - Leadership in Educational Facilities Spring Conference, April 16-17 (Lou Galante)

February 2019

General BC Updates, Feb. 2019
Landscape Services Winter Slideshow 
Area Construction Project Updates:
City of Iowa City, Jason Havel 
City of Coralville, Scott Larson 

January 2019

Held in February, rescheduled from January due to weather
Don Guckert "Transformational Changes in Facilities Management"

The Role of the Building Coordinator

To facilitate effective working relationships and communication between building users and facilities service providers to achieve more effective service levels

As a partner with Facilities Management, the Building Coordinator serves as a facilitator and communicator on all matters related to building operation and management that require close coordination between the building users and Facilities Management.

  • Facilities Management is responsible for providing a physical environment that promotes University excellence.
  • The Building Coordinator serves as the primary contact with Facilities Management for all matters related to the condition, utilization and operation of the building.
  • The Building Coordinator represents the users and occupants of a building and serves as a resource on matters related to facilities services.
  • Cares about the physical environment of the building and campus
  • Works in or near the building
  • Is familiar with the building, its occupants, special departmental equipment, lab and research areas
  • Is familiar with the building entrances, access controls, doors and key systems
  • Works closely with occupants and users to communicate needs, requests, and recommendations to Facilities Management
  • Works closely with Facilities Management to communicate, to occupants and users, information related to building outages, construction disruptions, energy curtailments, energy conservation measures, and other matters related to building operation
  • Is familiar with the various services provided by Facilities Management
  • Is interested in learning and understanding University procedures related to facilities operations and management
  • Provides feedback to Facilities Management to assist in improving services
  • Provides information and tools enabling building coordinators to effectively perform their building coordinator duties
  • Provides advanced information related to policy and service level changes
  • Provides a deeper level of understanding of FM services and procedures
  • Notifies building coordinators, in advance, of events, activities or work orders that may interrupt or disrupt normal building function and operation
  • Invites the building coordinator to pre-construction meetings for new projects and renovation that pertain to the building
  • Invites the building coordinator to regularly scheduled information and training sessions with peer coordinators
  • Shares building condition assessments and space utilization reports with building coordinators

 

 

Hawkeyes help Hawkeyes

Our employees have been sending in photos weekly to demonstrate that they are doing their part to slow the spread and leading the campus by example.  We are eager and ready to continue doing our part as students and faculty return for the fall semester.

 

Campus Initiatives that may affect you

COVID-19 question button on FM@YourService portal
"Ask a COVID-19 Question" on FM@YourService

In anticipation of increased back to campus work and activity, FM has launched a new COVID-19 FM Operations button within the FM@YourService portal. Users can browse a library of FAQs or submit a new question for follow-up. Questions are organized into four categories: Cleaning and Building Health Practices, Social Distancing and Signage, HVAC/Ventilation, and Water Quality. Additional categories and FAQs will be added over time and in response to customer requests.

There is an option to add an attachment to your question if needed. Users will also have access to their previous request history. After submitting a question, users will receive an email notifying them that their request has been processed and to allow two business days for a response.

Go to the FM@YourService portal to use the new "Ask a COVID-19 Question" button. As always, your feedback and input are important to us. Please contact Steph Rourke or Wendy Moorehead to provide comments.

FM@YourService

Old Capitol with Cloudy Background
UI and COVID-19

The University of Iowa is committed to the safety and well-being of its students, faculty, and staff.  The primary objective is to protect the health and safety of our community while continuing to provide a world-class educational experience for our students.  The University of Iowa  will continue to follow the recommendations of the Centers for Disease Control and Prevention and the Iowa Department of Public Health and the university remains fully prepared to diagnose and treat any potential patient who might be infected with this virus should the need arise.

The University of Iowa maintains an updated website dedicated to the university's preparation and response to COVID-19. The site includes the UI's Critical Incident Management Plan, campus updates, resources, and FAQs for students, faculty, and staff. Visit the University of Iowa's COVID-19 website: Learn More

Landscape Services planting a new tree on Iowa Ave
Tree Removal and the Emerald Ash Borer

Over the past four years, you may have noticed the University of Iowa's changing landscape in regards to the campus trees.

On February 1, 2016 the UI Landscape Services tree crew discovered a larva of the emerald ash borer in an ash tree in Gibson Square Park. The larvae of this invasive species feed on the inner bark of the tree and destroy the tree's ability to transport nutrients from the ground to its branches. Infected ash trees dry out quickly and as a result become brittle and dangerous to pedestrian and vehicular traffic.

Due to the pervasiveness of the infestation, nearly all of the UI's 560 ash trees have been scheduled for removal throughout a 3-5 year process. Landscape Services replaces the removed trees by planting approximately 300 new trees each year from a diverse tree portfolio.

Learn more about the ash tree removal plan on our Tree Removal and the Emerald Ash Borer page.

Learn More

Contact Us

Have an idea for the Building Coordinators meeting or want to share a message with the Building Coordinators group?
Need to add/delete/change a Building Coordinator contact?

Dave Jackson

Senior Facilities Services Specialist

Facilities Management

319-335-5062